Use Your Outlook App Better

Microsoft Outlook 2024 is packed with great features that can significantly improve your productivity and make your busywork easier. Whether you’re a seasoned Outlook user or new to the platform, these practical features are designed to save you time and make managing your email and calendar easier than ever. 

Let’s see some of the standout features of the latest version of Outlook and explore how you can leverage them to your advantage:

1. Microsoft Copilot Integration

One of the most exciting additions to Outlook 2024 is the integration of Microsoft Copilot. This AI-powered assistant helps you manage your time and tasks more effectively. Copilot can suggest replies, schedule meetings based on your availability, and even draft emails for you.

Use Case: You just received an email requesting a meeting. Copilot analyzes your calendar and suggests three available time slots. You simply choose one and send the invitation, all within seconds.

2. Advanced Email Management with Pin and Snooze

Outlook 2024 introduces the ability to pin important emails to the top of your inbox and snooze non-urgent ones to reappear later. This feature ensures critical messages are always within reach while helping you manage your inbox clutter.

Use Case: Pin an email containing project details you’ll need to reference throughout the week. Snooze promotional emails to reappear over the weekend when you have more time to review them.

3. Improved Search Capabilities

The new Outlook’s search functionality has been vastly improved. It allows you to find emails, calendar events, and contacts quickly and efficiently. Features like search folders and advanced filters make it even easier to locate specific items!

Use Case: Create a search folder for all unread emails or messages flagged as important. Use advanced filters to find emails from a particular sender or within a specific date range.

4. Inking Support

Inking support is now available in Outlook 2024, enabling you to annotate emails, calendar invites, and notes directly within the app. This feature is particularly useful for those who prefer a hands-on approach to their digital communications.

Use Case: Use a stylus to jot down quick notes on an email thread or to highlight key points in a meeting invite. This can be especially helpful during collaborative meetings where visual feedback is necessary.

5. Offline Access

One of the most requested features, offline access, is now available in Outlook 2024. This means you can access your emails, calendar events, and contacts even when you’re not connected to the internet.

Use Case: Draft responses to emails or update your calendar while on a flight. Once you reconnect to the internet, all changes will automatically sync.

6. Calendar Insights and Shortened Meetings

Outlook offers enhanced calendar features, including meeting insights and the ability to shorten meetings by default to allow for breaks between sessions. These features are designed to improve time management and reduce meeting fatigue.

Use Case: Automatically schedule meetings to end five minutes early, giving everyone a brief break before their following commitment. Use meeting insights to quickly overview your day, including travel time between appointments.

7. Improved Collaboration with Microsoft Teams Integration

The seamless integration with Microsoft Teams means you can now start a Teams meeting directly from your Outlook calendar. Additionally, shared calendar notifications for work accounts make staying informed about team schedules easier.

Use Case: Schedule a Teams meeting from an email thread or calendar event without leaving Outlook. Receive notifications about changes to shared calendars, ensuring you are always up-to-date with team plans.

8. Attachment Management and File Sharing

Outlook 2024 makes it easier to manage and share attachments. You can now choose the folder where you want to save attachments and quickly share local files from Word, Excel, and PowerPoint.

Use Case: Save all attachments from a project-related email to a specific folder in OneDrive. Use the new file-sharing options to share a presentation directly from Outlook with a colleague.

Exciting New Features of Microsoft Planner 2024:

Microsoft Outlook 2024 is a collection of productivity tools designed to make email and calendar management more efficient and intuitive. By leveraging these new features, you can save time, stay organized, and improve your workflow. Whether through AI assistance with Microsoft Copilot, advanced search capabilities, or improved collaboration tools, Outlook offers practical solutions to meet your everyday needs.

For more detailed information on these features, visit the official Microsoft support pages and the latest updates from Microsoft 365.

Looking to move to Microsoft 365? You really won’t regret it — reach out today for a no-strings-attached consultation, and we’ll find the best solution for your business.